This is a reminder for all corporations whose fiscal year ends on December 31, and are required to file their annual audited financial statements (AFS) with the Philippines Securities and Exchange Commission (SEC) head office. The commission, on its SEC Memorandum Circular No. 6 Series of 2010, issued the following guidelines in the filing of the audited FS of companies whose fiscal year ends on December 31, 2010.
All corporations, including branch offices, representative offices, regional headquarters and regional operating headquarters of foreign corporation, that file their Financial Statements at the Commission’s head office shall, depending on the last numerical digit of their SEC registration or license number, be governed by the following schedule in the filing period for 2011:
Date of filing Last numerical digit of SEC registration/license no.
April 14, 15,18,19, 20 : “1”, “2”
April 25, 26, 27, 28, 29 : “3”, “4”
May 3, 4, 5, 6 : “5”, “6”
May 9, 10, 11, 12, 13 : “7”, “8”
May 16, 17, 18, 19, 20 : “9”, “0”
Corporations whose fiscal year ends on a date other than December 31, 2010 shall comply with their original filing schedule;
Prior to April 14, 2011, all corporations may file their FS regardless of the last numerical digit of their registration or license number.
Late filing shall be accepted starting May 23 and shall be subject to the prescribed penalties which shall be computed from the date of the last day of filing schedule stated in the Paragraph 1.
Except for the foregoing changes (a) all the rules on the preparation and submission of the FS, such as, but not limited to, proof of filing of the FS with the Bureau of Internal Revenue or any of its Authorized Agent Backs, and registration for the corporation’s auditor with the Board of Accountancy shall continue to be in effect; and (b) the existing period for the filing by listed companies of the their Audited FS at the Philippines Stock Exchange, i.e., 105 days after the end of the fiscal year, shall remain unchanged; and
All FS that meet the basic acceptance criteria shall be receive subject to the Commission’s review of its form and contents. Any deficiency in the filing or deviation from prescribed accounting and audit standards that may be found during the review shall subject the company concerned, its officers and auditors to appropriate penalties for violation of SRC Rule 68 and other applicable rules and regulations.
To read the details, you can download the pdf file of SEC Memorandum Circular No. 6 Series of 2010 here.
This system was implemented by the Commission to maintain an organized and orderly filing of Financial Statements (FS) at the head office. This has been the process for the past few years. All audited financial statements should also be filed and stamped received by the BIR before filing with the commission. Moreover, AFS should be audited and presented according to the prescribed auditing and accounting standards. So if you want to avoid unwanted penalties and other charges, your SEC accredited auditor shall now be ready to issue his auditor’s report on your AFS for early filing with the BIR and with the commission.